Rate Management guide

Hotel Rate Plans and Seasonal Tariffs

Set up EP, CP, MAP and AP rate plans with seasonal tariffs, and every quote, confirmation and invoice reads the same price for the night.

One rate card feeds your whole hotel, so a guest's quote, confirmation and invoice always show the same price.

What you get

Each plan combines three things, valid for dates you choose: a room type, a meal option and a price. Create as many as you need:

Room only (EP), breakfast (CP), breakfast and dinner (MAP), all meals (AP).
Corporate plans and travel agent contracts.
A written description of what each plan includes, reused word for word on your booking page, confirmation and invoice.

How do seasons work?

Every season covers a date range and carries its own tariff: peak months, a lean spell, a festival week, two weeks of a conference. If two overlap, the narrower one wins. Your chart, booking page and OTA Channel Manager all use the season in force that night.

What if a night has no price?

It cannot be sold, not at zero and not at an old number. Your desk gets a message naming the room type and date, so you fix it before a guest notices.

Who can change a rate?

Front office staff can price one booking, up to their limit.
Managers edit the card itself.
OTA bookings keep the channel's price; the desk cannot overwrite it.
Every card edit is logged with the person's name.

Other Rate Management guides

Update Every Rate Plan in One GoA bulk rate update form that prices room only, CP, MAP and AP for one room type over any dates with a single save. Derived Rates From One Base PriceA derived rate calculator: enter one base rate plus room and meal gaps, and every plan and room type is priced, OTA promotion included. Occupancy-Based Room PricingOccupancy-based pricing for single, double, triple, extra bed and two child bands, quoted at the desk and sent to every OTA the same way. Minimum Stay, CTA and Stop-Sell RulesSet minimum stay, CTA, stop-sell and closed dates once; they show above your chart and push to every OTA channel. The Right GST Slab on Every Room NightHotel room GST is worked out from each night's tariff and the slab in force that day, with OTA tax-inclusive prices handled correctly. The Booked Rate Stays Locked to the StayA booking rate lock: the price agreed at booking is the price every night is posted at, even if you change the season's tariff later. Set Up Room Types, Room Numbers and FloorsRoom inventory setup for your hotel: room types, real room numbers, floors and bed layouts, all editable after go-live without a support ticket. Rooms Left Per Night: 30-Day Availability ViewA rooms availability forecast showing sold, blocked and free rooms per type for the next thirty nights, so you know when to open rates.