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Hotel Accounting guide Roadmap

Coming Next in Hotel Accounting

The hotel accounting roadmap: intercompany posting, multi-book and leases, bill OCR, plain-language questions and approvals on one workflow.

On the roadmap: built and in testing, not yet released to customers.

We list these so every other page about Hotel Accounting can be taken at face value. All the rest is live today. The items below are held back on purpose, not for lack of effort.

Posting between your own companies

A deal between two group companies posted as a pair of connected journals, each in its own entity, with an approved elimination journal at consolidation. The groundwork is done: no journal crosses two entities, receivable and payable accounts between companies already exist, and consolidation shows an eliminations column. Posting will be built once a customer with two legal entities can prove it.

Multiple books and leases

Parallel statutory, IFRS and management books, 4-4-5 calendars and IFRS 16 leases, once a customer needs to report to a second accounting standard.

Bill OCR and plain-language questions

Both would use a model API, and neither would post anything by itself. The rules that will check their output are already live.

Moving approvals onto one workflow

Earlier features still carry their own "approved by" fields, on write-offs, refunds and credit overrides. Each will move onto the shared approval workflow as it is next worked on.

Other Hotel Accounting guides

Double-Entry General Ledger Built for HotelsYour night audit posts straight into a double-entry hotel ledger, kept per company, with control accounts checked and no unbalanced journal allowed. Accounts Receivable and City Ledger for HotelsTrack hotel accounts receivable invoice by invoice: allocate receipts, record TDS and short payments, age debts and send reminders automatically. Vendor Payables With Three-Way Bill MatchingKeep one vendor master with PAN, GST, MSME and TDS details, and match each vendor bill to the GRN and purchase order before it becomes payable. TDS Deduction, Challans and 26Q for HotelsTDS for hotels done right: dated section rates, yearly thresholds, lower-deduction certificates, monthly challans and the quarterly Form 26Q. Vendor Payment Runs With NEFT Bank FilesPay vendors in one run, MSME suppliers first, with an NEFT bank file, remittance advice, retention and advances handled, and a single journal. Bank Reconciliation and Cash Position for HotelsRun hotel bank reconciliation line by line from imported statements, manage the till float and petty cash, and see your cash position on one screen. Payment Gateway and OTA Payout ReconciliationReconcile gateway payouts and OTA remittances booking by booking, so card fees, OTA commission and the GST on it are posted, not lost. GSTR-1 and GSTR-3B Filing for HotelsPrepare GSTR-1 and GSTR-3B from your hotel's books in the portal's format, reconcile input credit with GSTR-2B, and file per GSTIN. GST E-Invoicing With IRN and Signed QRRegister hotel B2B e-invoices with the IRP automatically, print the IRN and signed QR, and cancel within 24 hours or issue a credit note. Export to Tally, Zoho Books and QuickBooksExport each day's accounts a single time to Tally, Zoho Books or QuickBooks, tracked as numbered batches, plus a signed webhook for other systems. Food Cost and Cost of Sales From Real ConsumptionSee true hotel food cost: cost of sales comes from what the kitchen consumed, not what was bought, and unused stock counts as an asset. Banquet Accounting, Package Splits and Deferred RevenueRun each event as its own ledger, hold banquet deposits as client money, split package rates for management accounts and defer unearned room revenue. Fixed Asset Register and Depreciation for HotelsKeep a hotel fixed asset register with tags and locations, two depreciation books, disposals, physical verification and capital work in progress. USALI Operating Statement With GOP and GOPPARGet the USALI operating statement owners and lenders expect, with departmental profit, GOP and GOPPAR, cash flow, KPIs and a column per hotel. Hotel Budget, Variance and Rolling ForecastBuild a hotel budget by account and month from occupancy, ADR and covers, approve it with two people, track budget vs actual and roll the forecast. Import Payroll Into Your Hotel BooksImport your monthly payroll by department, post one journal with PF, ESI, PT and TDS, then pay staff and each authority with a challan. Group Consolidation Across Your HotelsConsolidate P&L, balance sheet and trial balance for a hotel, a company or your whole group, plus an owner statement with equity, payouts and FF&E reserve. Foreign Currency Invoices and Month-End RevaluationInvoice overseas agents in foreign currency, keep the rupee value, and revalue open balances at month end with exchange gain or loss posted. Accounting Anomaly Alerts and Fraud ChecksDaily rule-based checks flag duplicate bills, odd journals, cashier voids, price drift, bad GSTINs and uncharged rooms; a person decides every alert. Month-End Close Checklist, Approvals and Daily Sign-OffLock each month only after a month-end close checklist passes, snapshot the trial balance, route sensitive actions for approval and sign off every day.