Hotel Accounting guide

Accounting Anomaly Alerts and Fraud Checks

Daily rule-based checks flag duplicate bills, odd journals, cashier voids, price drift, bad GSTINs and uncharged rooms; a person decides every alert.

Problems in your books get caught early, and you stay in control. Nothing posts in Hotel Accounting unless a person posts it, so this is detection only. Each rule reads your live books daily, raises an alert with evidence, and someone on your team acts on it.

What gets flagged

Two live bills from one vendor, same amount, different numbers, within 30 days
A manual journal that is a big round figure, posted in the early hours, or well beyond what that company normally posts
A cashier whose daily voids or discounts go beyond your limit
A purchase line priced over 20% higher than the mean of the previous five from that vendor for that item
A vendor or company GSTIN that fails its format or checksum
A room that was occupied on an earlier date but carried no room charge for it
A bank statement line still unmatched after a week
Any change to vendor records, ledger accounts or bank details, so changes to the data behind the money are noticed

If a rule fires again on the same item, the alert is refreshed. If a rule stops firing, the next scan resolves the alert as no longer seen.

Read-only help

Vendors who bill most months but have not this month, as accrual suggestions before close
When you enter a vendor bill, you are first offered the accounts that supplier's five most recent bills used

Why rules and not AI

Machine learning needs twelve months of your hotel's own data before it can be trusted, and it needs rules that have already proven right. The rules work today and will stay; a model comes once that history exists.

Other Hotel Accounting guides

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